How to Plan a More Accessible Event
Start with the real problem
Accessibility is easier to deliver when it is considered during planning rather than treated as a last-minute accommodation request.
What to get right
Check physical access, seating, toilets, transport, and clear wayfinding.
Provide readable digital content, captions where needed, and accessible registration forms.
Tell attendees how to request support and make a named person responsible for responding.
An accessible event is one where people can focus on participating instead of negotiating barriers.
A practical workflow
Ask what barriers the audience may face across the full journey.
Review the venue, platform, communications, and session formats against those needs.
Confirm arrangements with suppliers and communicate practical details in advance.
Turn the plan into action
Invite feedback privately and use it to improve future events without making individuals responsible for fixing the system.
