A Run of Show Template for Event Day

Start with the real problem

The run of show turns the event plan into a live operating document. It should tell each person what happens next, who owns it, and what to do if timing changes.

What to get right

• Include start time, duration, segment, owner, cue, and backup plan.

• Add room changes, speaker handovers, AV checks, and audience instructions.

• Keep attendee-facing copy separate from internal production notes.

On event day, clarity beats complexity.

A practical workflow

1. Walk through the schedule with production and venue leads.

2. Rehearse high-risk transitions and confirm who can make timing calls.

3. Share one controlled version with a named person responsible for updates.

Turn the plan into action

Print or pin a quick-reference version for people who need to act without searching through a long document.